Travel Authorization App in Power Apps

Our Travel Authorization App makes it easy for employees to request and manage business travel using a simple interface built with Power Apps, Power Automate, and SharePoint. Employees can submit travel requests, track their status, and view past approvals or rejections.

The app automates multi-level approvals—from Line Manager to HR Manager and Managing Director—sending notifications at each step. Approvers can review requests, apply filters, and use dashboards with charts to monitor travel data by department, date, and reason.

Admins can customize the app’s theme, titles, and logo, and assign roles like HR Manager and MD to control the approval workflow.

Main Features

App Screens:

1. New Request Screen
   • Employees fill out and submit travel requests.
   • Validations are applied.
   • Requests are routed to appropriate approvers based on travel reason.
2. My Request Screen
   • Employees can view all submitted requests and track their statuses.
3. All Request Screen
   • Approvers can view and filter all travel requests based on date, status, department, etc.
4. Admin Settings Screen
   • Admins can change themes, update the logo, edit screen titles, and assign approver roles.
5. Dashboard Screen
   • Displays total travel requests and their statuses.
   • Includes charts for department-wise requests, external user requests, and requests by travel reason/date.

Power Automate

The approval flow automates the process from submission to final decision. The requester is notified at every stage: submission, approval, rejection.

Approval Flow Highlights:

1. Travel Request Submission
   • Requester gets a confirmation email.
   • Request is sent to Line Manager for first-level approval.
2. Line Manager Approval
   • If approved: request moves to HR Manager; requester is notified.
   • If rejected: requester receives rejection notification; process ends.
3. HR Manager Approval
   • If travel type is "Other": HR can approve, reject, or send to MD.
     • If approved: PDF is created and forwarded to Travel Manager.
     • If rejected: requester is notified.
     • If sent to MD: requester is informed; MD reviews the request.
   • If travel type is not "Other": standard approval process follows.
     • Approved: PDF is created and shared.
     • Rejected: requester is notified.
4. MD Approval (if required)
   • If approved: PDF is created and shared with requester and all approvers.
   • If rejected: only the requester is notified.

PDF Details:

• Contains all travel request data
• Includes names and timestamps of each approver
• Shows digital signatures of:
  • Line Manager
  • HR Manager
  • MD (if involved)
  • Requester

PnP PowerShell

• Automatically creates SharePoint lists and document libraries required for the app.
• Adds default values to the SharePoint Admin Settings list.
• If you lack permissions to run PowerShell, you can manually create the lists using the Excel template provided.

Let’s download the solution and try it out!